What a Wedding Coordinator Does on a Wedding Day

Think of your coordinator as the executive producer of the wedding day. They create and own the timeline. They manage communication. They cue transitions. They make sure the entire structure actually works in real time.

Without a coordinator, no one is responsible for managing the timeline, vendor communication, or transitions. That responsibility does not disappear. It usually falls on the couple or their families.

Before the wedding

◆ Build and finalize the wedding day timeline

◆ Conduct the final venue walkthrough
◆ Facilitate the rehearsal

On the wedding day

◆ Arrive 5 hours before the ceremony (C-5), first vendor on site

◆ Set up all personal items provided by the couple
◆ Facilitate the timeline and provide leadership to all vendors

◆ Act as the single point of contact for all vendors

◆ Run the ceremony and cue transitions
◆ Coordinate closely with the entertainment vendor during the reception
◆ Manage entrances, key moments, and exits
◆ Pack up the couple's personal items
◆ Facilitate any grand exits
◆ Stay on property until all guests have departed and the venue has approved departure

Added value options (vary by coordinator):

◆ Assistant coordinator
◆ Wedding day emergency kit
◆ Comfortable with DIY setups
◆ Tailored timelines

What you will collaborate on before the wedding

◆ The final wedding day timeline

◆ Ceremony processional order
◆ Reception introductions
◆ When toasts, special dances, and key moments happen

Minimum daily price on DayOf: $1,000